Chapter 4: Club Policies and Code of Conduct
4.1 Purpose
This chapter defines the expected behaviour and professional standards for all MSC PRPCEM members to maintain a respectful, safe, and productive environment.
4.2 Professional Conduct
Every member must:
- Behave respectfully toward fellow members, faculty, speakers, and participants.
- Maintain professionalism in online and offline interactions.
- Complete assigned responsibilities honestly.
- Respect different opinions and backgrounds.
- Avoid harassment, discrimination, bullying, and inappropriate behaviour.
4.3 Attendance and Participation
- Attend meetings and events relevant to assigned responsibilities.
- Inform the concerned lead in advance when unavailable.
- Participate actively in assigned tasks.
- Communicate delays or difficulties as early as possible.
4.4 Communication Etiquette
- Use official communication channels for club-related work.
- Keep messages clear, relevant, and professional.
- Respond within reasonable timeframes.
- Avoid sharing unverified information or confidential discussions.
- Follow the appropriate reporting and escalation structure.
4.5 Confidentiality and Data Protection
- Do not share confidential club information without authorization.
- Protect participant details, contact information, and internal records.
- Never share passwords, API keys, or private credentials.
- Use club resources only for authorized purposes.
- Follow applicable institutional policies and data protection requirements.
4.6 Intellectual Property and Attribution
- Credit original authors and creators.
- Obtain permission before using copyrighted material when required.
- Respect software licenses and open-source contribution guidelines.
- Use approved club branding and partner assets appropriately.
4.7 Conflict Resolution
- Address minor disagreements respectfully.
- Contact the Department Lead when a conflict cannot be resolved directly.
- Escalate serious concerns to club leadership or the appropriate institutional authority.
- Handle sensitive matters confidentially and fairly.
4.8 Policy Violations
Reported violations should be reviewed fairly by the appropriate authority.
Depending on the seriousness of the issue, actions may include guidance, a formal warning, restricted responsibilities, or referral to institutional authorities under applicable policies.
4.9 Social Media and Public Representation
- Publish official content only through authorized accounts and workflows.
- Obtain required approvals before making official announcements.
- Do not misrepresent personal opinions as official club statements.
- Obtain appropriate consent before publishing identifiable photographs or personal information.