Chapter 3: Member Onboarding
3.1 Purpose
This chapter defines the process for welcoming new members and helping them understand MSC PRPCEM, their responsibilities, and the tools required for their role.
3.2 Recruitment and Selection
- Announce recruitment opportunities through approved channels.
- Collect applications from interested students.
- Evaluate candidates based on relevant skills, interest, and commitment.
- Communicate selection results to applicants.
- Assign selected members to appropriate departments.
3.3 Joining Formalities
Every new member should:
- Receive confirmation of their selection.
- Understand the club's objectives and working structure.
- Review the club's code of conduct.
- Identify their Department Lead.
- Join the required communication channels.
3.4 Department Allocation
Members should be assigned to departments based on their interests, skills, availability, and club requirements.
Each member should receive a clear role description and understand whom they report to.
3.5 Tools and Access
Provide access to the resources required for the assigned role, such as:
- Official communication channels.
- Shared documents and drives.
- Task management tools.
- Relevant project repositories.
- Department-specific resources.
Access should be granted according to responsibilities and security requirements.
3.6 Roles and Expectations
Every member is expected to:
- Complete assigned tasks within agreed deadlines.
- Communicate progress and challenges.
- Participate in relevant meetings and activities.
- Follow club policies and professional standards.
- Collaborate with other team members.
- Document work when required.
3.7 First-Week Checklist
- [ ] Read the club introduction.
- [ ] Understand the organizational hierarchy.
- [ ] Meet the Department Lead and team.
- [ ] Review the code of conduct.
- [ ] Obtain required tool access.
- [ ] Read the relevant department handbook.
- [ ] Understand task assignment and reporting procedures.
- [ ] Receive the first assignment.
3.8 Mentorship and Support
Department Leads should help new members understand their responsibilities, answer initial questions, and provide guidance on their first assignments.
Members should raise doubts or blockers early rather than allowing issues to delay their work.
3.9 Onboarding Completion
Onboarding is considered complete when the member understands their role, has the required access, knows the reporting structure, and is ready to contribute to assigned activities.
The Department Lead should confirm that the essential onboarding steps have been completed.